Procedures for Accessing TET Fund Sponsorship

PROCEDURE FOR ACCESING TETFUND OVERSEA LEARNED CONFERENCES GRANT

Applications of the oversea learned conference are considered for Academic Staff of the University. Once the CIE receives a notice of funds availability, the following procedure will be taken:

Step 1:

· Call for Conference sponsorship is made to all Academic staff stating the guidelines for conference sponsorship.

· Applicant visits the CIE webpage to download the CIE form for Sponsorship form 0001^A

· Applicant is requested to write an application letter to the Vice-Chancellor through the Director CIE, the Dean/Directors, the HOD/Head of Unit attaching the completed form 0001^A, Conference flyer indicating conference fee, date and venue, letter of invitation to Conference and a letter of Abstract acceptance.

Step 2:

·  Schedule Officer collates applications received for a call within the stipulated time.

· Application must be in conformity with the set guidelines for assessing the funds as stipulated below:

A. The Conference

1. For any conference to be qualified for the participation of any Unilorin Academic Staff under the TETFund conference attendance or intervention;

i. it must be an Academic conference organized by Academic institutions, learned society, and/or recognized and reputable professional bodies. Predatory conferences being organized by a third party Predatory Conference Organizers (PCOs) will not be acceptable to TETFund;

ii. the registration fee for the conference must not exceed N100,000.00 (One Hundred Thousand Naira) for conferences in Nigeria, and $500 (Five hundred US dollars) for conferences abroad; and

iii. the duration of the conference must not exceed five (5) days.

2. TETFund, for now, has suspended sponsorship of Non-Teaching Staff to international learned conferences/workshop till further notice.

3. Academic Staff are permitted to attend group conferences or workshops as the case may be, subject to a maximum of 7 (Seven) Teaching Staff of a department or Faculty could attend a group conference (and not workshop) within a given intervention year.

B. Eligibility
To be eligible for sponsorship under the TETFund conference attendance intervention, the person;

 1. must be a Nigerian academic staff of University of Ilorin

 2. must apply to attend and participate in an Academic International conference organized by Academic Institutions, learned society and/or recognized professional bodies;

 3. must have a paper accepted for presentation at the conference to be attended;
4. must present evidence of attendance and presentation certificate of attendance, conference proceedings etc., if he has been previously sponsored by the Fund to attend and present paper at any conference, before qualifying to be sponsored to attend another conference with TETFund support;

 5. must present evidence of publishing at least one article in any first quartile journal or two articles in any second quartile journals before qualifying to be sponsored to attend another international conference if he/she has been previously sponsored;

6. can only be sponsored to attend and present paper at an international conference once every two (2) years; and

7. must be visible, at least, on all of the following academic platform: Scopus, google scholar, ORCID, ResearchGate, LinkedIn, Academia and ResearchID. (An electronic copy of his/her profile should be sent to cie@unilorin.edu.ng while the hard copy should accompany the application) ( See example in the attached.

The Process and Guideline for Submission

 · Submission for Conference attendance should indicate the present status and salary scale of attendees;

· All conference applicant must sign an undertaken that, if he/she fails to retire the conference fund allocated to him/her upon return from the conference, the University should deduct all the amount allocated to him/her from his/her salary

· The approved subsistence allowances are:

– $381 USD per diem for senior lecturers and below.

– 425$ USD per diem for Professor & Readers.

· TETFund Attendance Nomination Form must be completed by all applicants.

· All submissions from beneficiary institutions in respect of recommendations for the utilization of conference attendance intervention must be accompanied by the minutes of meeting of the relevant selection committee [TETFund Interventions Implementation Committee.

· Submissions of recommendation for conference attendance should be received at the Fund at least three (3) months before the conference date.

· On completion of the vetting process, the Fund would communicate approval or otherwise to the beneficiary institution;

· No expenditure should be incurred on behalf of the Fund without its approval;

· A letter of grant awards is written and sent to all beneficiaries stating all conditions for the receipt of funds with a carbon copy to the Vice-Chancellor and the University Bursar;

· Beneficiaries return a copy of the award letter after being endorsed over a ₦50.00 stamp.

· Beneficiaries upon return download or obtain the CIE form 0001^c   complete it and submit report to CIE with the attachment of copy of visa page, registration receipt, air ticket certificate of attendance and a covering letter.